How to track your IT assets globally with GroWrk

GroWrk is a global end-to-end IT equipment solution provider. Our platform's IT asset tracking features are designed to give complete visibility into your global inventory and help you make informed management decisions. With GroWrk, you can track your purchases, get real-time status updates on equipment orders, and monitor your collections and maintenance processes. 

These features, combined with the ability to procure, deliver, retrieve, and store IT assets in over 150 countries, make GroWrk a comprehensive solution for modern IT asset management. In this article, we will explain in more detail what sets us apart from standard IT Tracking software. Let's dive in! 

What makes GroWrk different from other IT Asset Tracking Systems?

Real-Time updates

The heart of GroWrk's IT Asset Tracking features is the real-time updates. Whether you want to check a device's status or track an equipment order, they are a couple of clicks away.

The second component of these updates is the platform's advanced notification center.

You will automatically be notified about the progress of an equipment purchase or retrieval, any status change in a device's health, or an employee request.

Instead of just looking at an inventory screen, you get an interactive dashboard with unparalleled visibility of your equipment worldwide.

Procurement cost tracking

Understanding and managing the financial aspects of IT asset management is crucial for any organization.

However, most IT asset tracking systems lack features that track your procurement operations and many IT departments have to use multiple tools to know where their equipment is and how much they are spending.

One unique feature of GroWrk's IT Asset Tracking system is the ability to generate detailed reports. These reports are very useful for distributed teams to know where a device was sent, the number of workstations deployed in a specific region, and how much each team spends during a specific time period.

This level of detail enables effective budget allocation and future planning, ensuring that your organization can optimize its investments in IT assets.

Device lifecycle Management

Knowledge of your device's lifecycle is essential for maintaining operational efficiency and security. GroWrk's platform offers comprehensive history reports detailing who has used your equipment and when maintenance was last performed.

This feature enhances transparency and ensures high service continuity and compliance. Whenever a piece of equipment reaches the end of its lifecycle, we offer certified device disposal services that responsibly recycle, donate, or buy back used equipment.

How does it work?

1. Order Status

You can find the status of every order you make using the GroWrk platform by going to the Orders option in your navigation bar. You can filter through statuses, order types, and regions.

You can also toggle through different tabs to see your active, canceled, and closed orders. Finally, for reporting, you can export your entire order history. 

2. Inventory screen, device status, device history

From the Inventory option in your navigation bar, you can track the status of each device that you are currently managing through the GroWrk platform.

You will instantly know if a device is being shipped, recovered, or active. The platform updates automatically.

If you click the ellipsis next to the product name and then click on "View Product History," you will be able to see the entire device history from the moment it was shipped.

If you want a report on each device's history, export your complete inventory history using the top tab. 

3. Notification Center

What makes the GroWrk asset tracking system truly unique is our notification center.

Going to the Notifications option in your navigation bar will give you a hub for all the activity happening in your GroWrk account.

Here, you can filter between your read and unread messages just like any inbox, but you can also switch between your different notifications depending on whether they come from orders, products, or employees. 

4. Expense Tracker

A new feature that we are releasing on the GroWrk platform is our Expense Tracker.

You can generate detailed reports about your IT asset operations from the reports option in your navigation bar.

The top of the dashboard gives you a complete overview of all your products, workstations, employees, regions, storage, and total expenses up to that date.

You can then download reports and graphs on the number of employees you have onboarded, the amount you have spent on equipment for each region, or the SLAs you have enacted.

If you want a holistic report, you can choose the "Export History" tab and download a file that contains your activity using GroWrk up to that point. 

Common use cases from our customers

Orium, a Toronto-based software studio, faced the challenge of equipping its rapidly expanding distributed team in Latin America amidst the pandemic. With each employee being required to use company-owned devices, the logistics of timely equipment delivery across new countries became a daunting task. The solution came from GroWrk, which offered a seamless and scalable way to procure and deliver IT equipment internationally, bypassing the need for individual vendor relationships and overcoming language barriers.

GroWrk's IT asset tracking system ensured Orium could provide precise onboarding details for each new hire and avoid delays. They still continue to use the GroWrk platform to track their equipment usage among their employees and take action whenever necessary for their teams in Canada, Mexico, Colombia, Argentina, Brazil, and Peru. Read the full story here. 

Why choose GroWrk for your global IT asset tracking needs?

Speak with one of our product specialists to learn how GroWrk can save your IT operations time and money.