How to track your IT assets globally with GroWrk

GroWrk is a global end-to-end IT equipment solution provider. Our platform's IT asset tracking features are designed to give complete visibility into your global inventory and help you make informed management decisions. With GroWrk, you can track your purchases, get real-time status updates on equipment orders, and monitor your collections and maintenance processes. 

These features, combined with the ability to procure, deliver, retrieve, and store IT assets in over 150 countries, make GroWrk a comprehensive solution for modern IT asset management. In this article, we will explain in more detail what sets us apart from standard IT Tracking software. Let's dive in! 

What makes GroWrk different from other IT Asset Tracking Systems?

Real-Time updates

The heart of GroWrk's IT Asset Tracking features is the real-time updates. Whether you want to check a device's status or track an equipment order, they are a couple of clicks away.

The second component of these updates is the platform's advanced notification center.

You will automatically be notified about the progress of an equipment purchase or retrieval, any status change in a device's health, or an employee request.

Instead of just looking at an inventory screen, you get an interactive dashboard with unparalleled visibility of your equipment worldwide.

Procurement cost tracking

Understanding and managing the financial aspects of IT asset management is crucial for any organization.

However, most IT asset tracking systems lack features that track your procurement operations and many IT departments have to use multiple tools to know where their equipment is and how much they are spending.

One unique feature of GroWrk's IT Asset Tracking system is the ability to generate detailed reports. These reports are very useful for distributed teams to know where a device was sent, the number of workstations deployed in a specific region, and how much each team spends during a specific time period.

This level of detail enables effective budget allocation and future planning, ensuring that your organization can optimize its investments in IT assets.

Device lifecycle Management

Knowledge of your device's lifecycle is essential for maintaining operational efficiency and security. GroWrk's platform offers comprehensive history reports detailing who has used your equipment and when maintenance was last performed.

This feature enhances transparency and ensures high service continuity and compliance. Whenever a piece of equipment reaches the end of its lifecycle, we offer certified device disposal services that responsibly recycle, donate, or buy back used equipment.

How does it work?

1. Order Status

• Go to Orders in the navigation bar.

• Filter by status, order type, or region.

• Switch between Active, Canceled, and Closed tabs.

• Export your full order history for reporting.

2. Inventory screen, device status, device history

• Go to Inventory in the navigation bar.

• Check device status: shipped, recovered, or active (updates automatically).

• Click the ellipsis → View Product History to see the device’s full lifecycle.

• Export your complete inventory history from the top tab.

3. Notification Center

• Go to Notifications in the navigation bar.

• View all account activity in one hub.

• Filter between read and unread messages.

• Switch between notifications from orders, products, or employees.

4. Expense Tracker

• Go to Reports in the navigation bar.

• View a dashboard overview of products, workstations, employees, regions, storage, and total expenses.

• Download reports/graphs on:

  • Employee onboarding numbers

  • Equipment spend by region

  • SLAs enacted

• For a full activity report, select Export History to download all records.

Common use cases from our customers

Orium, a Toronto-based software studio, faced the challenge of equipping its rapidly expanding distributed team in Latin America amidst the pandemic. With each employee being required to use company-owned devices, the logistics of timely equipment delivery across new countries became a daunting task.

The solution came from GroWrk, which offered a seamless and scalable way to procure and deliver IT equipment internationally, bypassing the need for individual vendor relationships and overcoming language barriers.

GroWrk's IT asset tracking system ensured Orium could provide precise onboarding details for each new hire, thereby avoiding delays. They still continue to use the GroWrk platform to track their equipment usage among their employees and take action whenever necessary for their teams in Canada, Mexico, Colombia, Argentina, Brazil, and Peru. Read the full story here. 

Why choose GroWrk for your global IT asset tracking needs?

Speak with one of our product specialists to learn how GroWrk can save your IT operations time and money.