Top 6 Workday integrations to boost your HR and finance operations

Workday integrations connect your HR with your IT, bringing a new level of interoperability. Synchronizing data between these systems means that changes made in one place are reflected across all connected platforms. This seamless connectivity enables automated workflows that simplify daily tasks, reduce human errors, and create a reliable foundation for efficient, company-wide operations.

As a leading HCM (Human Capital Management) and ERP (Enterprise Resource Planning) solution, Workday handles HR, finance, workforce operations, and analytics in a single platform. When integrated with specialized tools, its capabilities in HR, finance, and IT management are maximized to provide deeper insights and enhance productivity across the organization with faster business processes. Workday integrations also simplify the monitoring of integrations and enterprise cloud applications, providing support for organizations facing challenges with these solutions.

This article covers essential Workday integration APIs that improve HR and finance workflows. Whether your goal is enhanced onboarding, precise expense tracking, or simplified asset management, the right integrations can drive meaningful improvements in operational efficiency and employee experience.

What is a Workday Integration?

Workday Integration refers to the process of connecting Workday with other systems, applications, and data sources to share information and streamline workflows. This integration involves linking Workday with third-party software systems to produce practical yet significant outcomes for business processes by combining data from both sources.

Workday allows users to build their own apps and extend the platform's existing applications for human capital and financial management. Workday Extend is a low-code technology platform for users to create new app capabilities that meet their needs.

Integration Technology and terminology

The workday system for integrations can be broken down into 3 categories.

Enterprise Interface Builder (EIB): A versatile framework designed to craft integrations tailored to an organization's specific business requirements. It is particularly useful for scenarios such as onboarding a large workforce or handling substantial data transfers, allowing for both import and export in the desired format.

Inbound Enterprise Interface Builder (EIB): This tool is crafted for developing straightforward integrations that facilitate the import of data into Workday. Its benefits include being available within the Workday tenant, automating multi-step data entry processes for bulk data, utilizing inbound web services as a data source, and creating spreadsheets for employees who lack direct access to Workday.

Outbound Enterprise Interface Builder (EIB): This tool is crafted for developing straightforward integrations that facilitate the export of data from Workday for further processing. Its features include availability within the Workday tenant, the ability to schedule or initiate from a business process step, and a user-friendly process. However, it is limited to supporting only one data source per EIB.

Workday Connectors

Workday Connectors are pre-built integrations that focus on managing integrations and workday business processes. For complex integrations or custom integrations you will need an additional integration platform. Below you will find the connectors that Workday offers.

• Benefits

• HCM

• Workday Payroll

• Third-Party Payroll

• Financials

• Spend Management

• Student

What to consider when choosing Workday integration tools

Choosing the right Workday integrations is hard with so many options, because they need to adapt to your organization’s needs. Here’s a closer look at key factors to guide your decision.

Scalability and flexibility

Your integration should adapt as your company grows, handling increasing complexity with ease. For instance, a scalable payroll integration can seamlessly manage workforce expansion by accommodating new locations, currencies, and tax requirements. 

Flexibility is also key to adapting to shifts like evolving workforce dynamics or new remote work policies. To avoid future disruptions, an integration should meet your current needs and be designed to scale with your company.

Ease of use

Integrations simplify workflows. For example, an intuitive onboarding integration lets HR equip new hires with IT essentials in just a few clicks, so they’re set up from day one with minimal hassle. Imagine a new remote hire receiving their laptop and software access automatically without HR needing to coordinate each step manually.

A user-friendly dashboard for tracking employee equipment helps ensure every team member has what they need, resulting in increased remote employee uptime. When usability is a priority, teams can quickly adopt and fully leverage integrations to create a smooth and efficient workflow.

Security and compliance

Sensitive data like payroll or employee information needs to be handled carefully. Therefore, integrations must adhere to strict security and compliance standards. For instance, a secure integration with an expense management platform should include data encryption and comply with regulations like GDPR, ensuring financial and personal data are fully protected.

Support and maintenance for integration tools

Strong vendor support can make all the difference when issues arise, helping you avoid workflow disruptions. For example, if an IT asset management integration experiences a technical issue during device provisioning, vendor support ensures that new hires still receive their equipment on time, avoiding delays in onboarding. 

To keep everything running smoothly, look for vendors who prioritize responsive support and provide regular updates. This kind of partnership keeps your systems efficient and reliable and helps your team stay focused on growth. With dependable support, you can worry less about disruptions and keep productivity on track.

GroWrk’s Workday integration brings these principles to life and offers a streamlined solution for HR management and IT asset management needs across teams. After connecting the two platforms, all your employees will automatically be imported into the GroWrk platform so that you don't have to manually upload each one.

This integration enables a smooth onboarding process for your employees, so they receive the necessary equipment within 7 days while maintaining high-security standards and scalability to grow alongside the organization.

Workday integrations for HR Teams

Building a tech stack that integrates seamlessly with Workday can transform your HR and IT operations throughout the employee lifecycle. Integrating a human capital management (HCM) like Workday with specialized tools is key to streamlining processes like employee onboarding and IT asset management. 

This list of top Workday integrations offers valuable insights into options that can simplify your operations. Each integration has been selected for its ability to enhance HR and IT workflows, support distributed teams, and offer flexibility as your organization grows.

GroWrk

GroWrk simplifies the full lifecycle management of IT assets for distributed teams, covering everything from setting up and deploying devices for new hires to retrieving equipment when employees leave. Integrated with Workday, GroWrk automates key workflows to ensure smooth, secure, and efficient asset management across the device’s lifecycle.

Key features:

• Global asset tracking: Real-time visibility into IT assets across multiple locations, allowing centralized control over devices from setup to decommissioning.
• Automated device setup and retrieval: Ensures new hires receive the right equipment quickly and that devices are securely collected when employees leave, reducing manual coordination.
• Seamless HR integration: Syncs with Workday to automatically update equipment allocations based on employee status, supporting consistent lifecycle management for each asset.

Use cases:

• Eliminating manual updates: As employees join, change roles, or leave, GroWrk’s integration with Workday makes sure that your employee base is up-to-date in the platform.
• Efficient onboarding: When a new remote hire is added in Workday, you can immediately start the equipment deployment process, so the new employee receives their tools within 7 days, minimizing delays.
• Automated offboarding: When an employee is leaving your company, you can update their status in Workday and then go to the GroWrk platform and initiate the device collection workflow. This way you are protecting company assets and keeping inventory records accurate through every step of the lifecycle.

BetterUp

BetterUp provides personalized coaching and development resources to enhance employee performance, well-being, and leadership skills. Organizations can seamlessly offer coaching services tailored to individual needs, fostering growth and resilience within the workforce.

Key features:

• Personalized coaching: Employees receive one-on-one coaching sessions focused on their specific goals and challenges.
• Developmental assessments: Tools to assess strengths and areas for improvement, guiding personalized development plans.
• Progress tracking: Analytics to monitor individual and organizational progress, measuring the impact of coaching on performance and engagement.

Use cases:

• Leadership development: Emerging leaders participate in coaching programs to enhance their management skills and prepare for advanced roles.
• Employee well-being: Staff members access coaching to build resilience, manage stress, and improve overall mental health.
• Career growth: Employees seeking career advancement receive guidance on skill development and navigating internal opportunities.

Udemy Business

Udemy Business offers a vast library of courses aimed at enhancing employee learning and development. Integrating Udemy Business with Workday enables organizations to provide tailored training programs, fostering continuous skill development that is aligned with company objectives.

Key features:

• Extensive course catalog: Access to thousands of courses across various domains, including technology, leadership, and personal development.
• Personalized learning paths: Ability to create customized learning journeys based on individual or team needs.
• Analytics and reporting: Tools to track learner progress, course completion rates, and overall engagement.

Use cases:

• Upskilling employees: Provide targeted training to bridge skill gaps, ensuring the workforce remains competitive and adaptable.
• Onboarding training: Equip new hires with essential knowledge and skills through structured learning paths, accelerating their integration into the company.
• Leadership development: Offer courses focused on developing leadership competencies, preparing employees for managerial roles.

Workday integrations for finance teams

Integrating Workday with specialized finance tools for finance teams can enhance financial planning and streamline compensation management. By connecting these tools with Workday, finance managers can gain better insights and automate time-consuming processes. Below are some of the top Workday integrations that can help finance teams operate at their best.

ADP

ADP simplifies payroll and tax compliance, helping organizations manage employee payments accurately. By linking it with Workday, payroll data integrates smoothly with HR processes, creating a cohesive workflow.

Key features:

• Automated payroll processing: Streamlines payroll calculations, tax deductions, and direct deposits.
• Compliance management: Ensures that payroll aligns with local, state, and federal tax laws.
• Data synchronization: Syncs with Workday employee data, reducing duplication and improving accuracy.

Use cases:

• Payroll automation: By integrating ADP with Workday, finance teams can automate payroll processing based on updated employee data, saving time and reducing manual entry errors.
• Tax compliance: ADP’s tax compliance tools automatically apply relevant tax rules and deductions, ensuring accuracy and reducing the risk of penalties.
• Unified reporting: Finance and HR teams can easily generate reports that combine payroll and HR data, giving leadership a more comprehensive view of labor costs and workforce trends.

Kyriba

Kyriba enhances treasury management, offering real-time visibility into cash flow and financial risk. Combining cash management data with HR insights improves the strategic decision-making process.

Key features:

• Cash forecasting: Provides accurate cash flow predictions to help with financial planning.
• Risk management tools: Monitors currency exposure and interest rates, helping mitigate financial risk.
• Data integration with HR and finance: Connects treasury data with HR and financial records for streamlined analysis.

Use Cases:

• Cash flow optimization: Finance teams can use Kyriba’s forecasting tools alongside Workday’s HR data to make informed decisions on cash allocation and capital needs.
• Risk monitoring: Kyriba’s risk management tools help identify and mitigate currency fluctuations and interest rate risks, which are then reflected in financial reports generated within Workday.
• Real-time cash management: By linking treasury and HR data, Kyriba and Workday offer a comprehensive view of financial health, helping organizations maintain optimal liquidity.

Oracle NetSuite

Oracle NetSuite provides a full suite of ERP tools that support financial management, inventory, and order processing. It allows organizations to align their HR and financial data for better reporting and operational efficiency.

Key features:

• Financial management: Manages accounting, billing, and revenue recognition.
• Inventory and order processing: Supports the entire order-to-cash process.
• HR and finance data integration: Syncs financial and HR data, creating a unified source of truth.

Use cases:

• Unified financial reporting: By combining Workday’s HR data with NetSuite’s financial management, finance teams can produce comprehensive reports, enhancing visibility into labor costs and financial performance.
• Streamlined order processing: NetSuite automates order processing while keeping HR and payroll data in sync with Workday, improving order fulfillment accuracy.
• Cross-departmental collaboration: Integrating NetSuite with Workday allows finance, HR, and operations teams to work from shared data, improving coordination across departments.
  
  

Automating Workflows with Workday Integration Cloud

Workday Integration enables business process automation by providing tools to build, test, run, manage, and monitor the entire integration lifecycle. With Workday Integration, organizations can automate workflows, ensure data accuracy, and refine decision-making.

The platform offers a complete integration solution with runtime and tooling, making it easier to integrate Workday with other systems and applications. By automating workflows, organizations can improve efficiency, reduce errors, and increase productivity.

Workday Integration also provides a centralized dashboard to manage and oversee integration projects, regardless of source-target system differences, protocols, tools, and technologies. This centralized approach ensures that all integration activities are aligned and monitored, leading to smoother operations and more reliable outcomes.

Benefits of Workday integration solutions

Workday Integration offers numerous benefits for HR and finance operations, including improved efficiency, enhanced data accuracy, and refined decision-making.

By integrating Workday with other systems, organizations can automate repetitive tasks, ensure data consistency, and streamline workflows. This leads to better business outcomes, improved productivity, and a more positive experience for employees and administrators.

Additionally, Workday Integration provides a single-architecture interface and a fully integrated suite of applications, allowing users to combine their core human resources, finance, and data analytics functions into one cohesive system. This holistic approach not only simplifies management but also provides deeper insights and more robust reporting capabilities.

Integrating Workday with the right tools can make a massive difference for HR and finance teams. From simplifying onboarding to making expense management seamless, each integration brings something valuable. With the proper setup, you’re not just adding software—you’re creating a connected workflow that saves time and keeps everyone working smoothly with fewer errors.

Careful planning goes a long way toward getting the most out of these integrations. Choosing tools that align with your company’s needs can ensure each piece of your tech stack works together, growing and adapting with you. It’s about building a system that supports your organization’s goals and delivers value day in and day out.

For companies with remote and distributed teams, GroWrk can be a powerful addition to this setup. Its seamless integration with Workday makes it easy to manage IT assets throughout their lifecycle and onboard employees worldwide, so everyone has what they need from day one—wherever they are.

Ready to see how it all comes together? Request a demo to learn how GroWrk can elevate your Workday experience and help support your team wherever they work.

FAQs

What is a Workday integration, and how does it work?

A Workday integration connects Workday to other software, enabling seamless data sharing and automating platform updates. For example, connecting Workday with an expense tool automatically syncs employee data, reducing manual entry.

Which integrations are most useful for HR teams?

Key integrations for HR teams include Slack for communication, Pyn for engagement, and GroWrk for IT asset management. These tools connect smoothly with Workday and help streamline onboarding, daily tasks, and employee engagement.

How do Workday integrations support compliance?

Workday integrations help ensure data consistency and security, supporting compliance with standards like GDPR. Integrations like SAP Concur for expenses and ADP for payroll enforce policy alignment, reducing errors and meeting regulatory requirements.

What are the benefits of integrating finance systems with Workday?

Integrating finance tools with Workday unifies HR and financial data, simplifying payroll and expense reporting processes. This improves accuracy, saves time, and provides valuable insights, as seen with ADP and SAP Concur integrations.

How can GroWrk help streamline IT asset management for Workday users?

GroWrk automates IT asset management for distributed teams by syncing with Workday’s employee data. The GroWrk platform ensures new hires receive equipment, tracks assets, and securely manages devices throughout their lifecycle.