How to Engage Remote Employees? - Best Practices For New Hires

How to Engage Remote Employees? - Best Practices For New Hires

As more companies embrace remote work, understanding how to engage remote employees becomes increasingly important. A highly engaged workforce not only contributes to higher productivity and innovation but also fosters a positive company culture that attracts top talent. 

From establishing clear communication channels and fostering a positive work culture to providing opportunities for professional growth and recognizing achievements, our in-depth discussion on how to engage remote employees will help you build strong connections with your team members regardless of location.

We'll delve into the effective use of technology, offering flexibility in work schedules, setting clear expectations, and encouraging social interaction among remote workers - all crucial elements in creating an environment where your employees feel valued and motivated to perform at their best.

Why is remote employee engagement important?

Remote work has become integral to how people work in today’s globalized work. As such, companies need to realize that ensuring their remote employees are engaged and satisfied is crucial to the organization’s success. 

The Impact on Productivity

According to a Gallup study, businesses with high levels of employee engagement result in a difference of 23% in profitability. When personnel perceives a bond and significance within their firm, they are more prone to exert additional effort toward accomplishing corporate objectives.

Retention Rates

Remote employee engagement plays a significant role in retaining top talent within your organization. Engaged employees are less likely to leave their current employer for another opportunity or seek alternative employment options when faced with challenges at work.

Mental Health and Well-being

One common challenge faced by remote workers is social isolation due to limited face-to-face interactions with colleagues. By actively engaging your remote team members through regular communication and virtual events, you can help alleviate feelings of loneliness or disconnect from the workplace community.

Remote employees often struggle with establishing a healthy work-life balance, as the lines between personal and professional life can easily blur. Encouraging remote workers to set boundaries and maintain regular working hours can help prevent burnout while fostering engagement.

The Company's Reputation

Sometimes, internal aspects like employee engagement can affect how a company is perceived from the outside. An organization that actively seeks to engage and motivate employees is likelier to have a positive reputation among job seekers, clients, and partners. Moreover, it can help attract top talent that keeps the business competitive and innovative.

Best Practices for Remote Employee Engagement 

Engaging remote employees can be challenging, but it is essential to maintain productivity and job satisfaction. Let’s look at some best practices you can use to keep your workforce engaged.

Establish clear communication channels

Clear communication starts with a remote-first handbook that details guidelines and best practices for your team. This guide should outline the different types of communication within your organization, from messaging to meetings and everything in between.

For globally distributed teams, these guidelines should include the specifics for working in different time zones, expectations for synchronous and asynchronous communication, and documentation best practices.

Foster a positive work culture

A great remote company culture plays a significant role in engaging remote employees. Encourage a culture of trust, transparency, and open communication by setting an example as a leader. Recognize employee achievements and provide constructive feedback to help them grow professionally.

Encourage social interaction

Create opportunities for remote employees to interact with their colleagues on both professional and personal levels. Organize virtual coffee breaks or happy hours where team members can catch up informally. You can also set up interest-based groups such as book clubs or fitness challenges that allow employees to bond over shared hobbies.

Provide opportunities for professional growth

Offering chances for personal development can be a powerful way to engage remote employees. Employees who perceive they are consistently advancing and developing in their jobs tend to be more involved, energized, and devoted to the organization. This can lead to higher job satisfaction, increased productivity, and better retention rates.

Create a Learning Environment

To create a learning environment within your remote team, consider implementing regular training sessions or workshops on relevant topics such as new technologies or industry trends. You can also encourage employees to attend online courses, webinars, or conferences related to their field of expertise.

Mentorship Programs

Mentorship programs can also play an essential role in fostering professional growth among remote employees. Pairing experienced professionals with less-experienced colleagues allows knowledge transfer and skill development while building strong relationships within the team.

Career Development Plans

In addition to offering educational resources and mentorships, it's crucial for organizations to have clear career development plans in place for each employee. These plans should outline specific goals and objectives that align with both individual aspirations and company needs. Regular check-ins between managers and employees ensure progress towards these goals is being made while addressing any potential roadblocks along the way.

Offer flexibility

Remote work is highly sought after because it grants people the freedom to choose their schedules. This single advantage can be crucial in having an engaged and satisfied workforce. After all, having flexible working hours and conditions can greatly improve employee well-being.

In the brick-and-mortar office, workers must stick to fixed schedules that do not always align with their personal lives or productivity patterns. The flexibility remote workers gain can significantly impact their lifestyles, leaving them plenty of time to have a meaningful life outside of work. Some ways to foster flexibility in your workplace include:

  • Allowing for asynchronous communication: Encourage team members to communicate via email or collaboration tools like Slack instead of relying solely on real-time meetings.
  • Implementing core working hours: Set specific times during which all team members should be available for meetings while allowing them the freedom to manage their time outside these hours.
  • Granting autonomy to employees by entrusting them with the power to manage their own tasks without close supervision.

Set clear expectations

Establishing clear expectations is crucial for remote employee engagement. When personnel comprehends their duties and obligations, they are more likely to be invigorated and involved in their labor. Setting expectations also helps prevent misunderstandings that can lead to frustration or disengagement.

A comprehensive remote work policy should outline the company's guidelines on communication, availability, performance metrics, and other essential aspects of working remotely. This document will serve as a reference point for managers and employees when setting expectations.

Use technology effectively

Technology plays a critical role in remote work, and organizations should leverage it effectively to engage remote employees. As digital transformation touches on all aspects of remote work, companies must provide employees with the tools that they need for everyday work. Proper hardware and software access is essential for employee productivity. 

When thinking about technology, organizations need to cover everything from collaborative platforms, project management tools, video conferencing, and other communication technologies that can facilitate collaboration. 

Recognize employee achievements

People are a precious resource for companies, and as such, they must be recognized. Celebrating their successes and recognizing their achievements not only engages employees but it makes them feel a part of something bigger. This sense of belonging can make employees more inclined to stay motivated and involved in their work.

Fostering a culture of recognition within your organization encourages everyone to celebrate each other's achievements, both big and small. This can be done through regular shout-outs during virtual meetings or by creating dedicated channels on communication platforms like Slack where team members can share praise for one another.


Engaging distant staff is necessary for any business to succeed, particularly in the modern digital world. Knowing how to do it effectively ensures your business stays competitive and easily adapts to changes.

An essential aspect of engaging remote employees is providing them with the tools they need. From IT equipment to software tools, having the right resources guarantees they can perform their best work. Valuing and motivating employees starts by providing an environment where they can easily succeed.

At GroWrk, we can help you provide your globally distributed teams with the tools they need. From IT equipment procurement to asset management, we have your remote teams covered. Our IT asset management software can transform your team’s productivity. Give us a call to get started today. 

FAQs about engaging remote employees

How do you encourage employees to work remotely?

For those still unsure about remote work, creating an environment with clear guidelines and expectations is best. That way, you can set your remote employees up for success. Detailing what communication tools to use, how flexible schedules work, and providing access to the resources and equipment they need is a surefire way to get them started. Additionally, provide regular feedback on performance while promoting collaboration through virtual team-building activities or events.

How do you drive engagement in a remote workforce?

Drive engagement in a remote workforce by ensuring open lines of communication with managers and peers. Encourage teamwork through collaborative projects or platforms like Microsoft Teams. Provide continuous learning opportunities such as online courses or workshops. Recognize accomplishments publicly within the organization via newsletters or virtual meetings.

What best practices does your organization use to keep your remote workforce engaged?

  • Create an inclusive company culture
  • Promote transparency across teams
  • Incorporate video conferencing tools like Zoom
  • Schedule regular check-ins between managers and team members
  • Acknowledge individual contributions during team meetings
    Mara Quintanilla

    April 19

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