Remote work has a lot of advantages for both employers and employees, such as increased productivity and a better work-life balance.
However, there still exist challenges for an effective IT onboarding process that provides company devices, software access, user accounts, and other security policies and permissions in a timely manner.
There's no better way to overcome this than having an effective, IT onboarding process and checklist.
A good IT onboarding experience is important in a remote workplace where it is common to leave new hires waiting, unable to start because they can't pick up office equipment, in person, and all information has to be sent digitally.
Companies must properly prepare their new top hires for success by providing all the equipment, hardware, and software needed to enhance productivity within realistic timeframes and with quality regardless of location.
GroWrk can help you accelerate start dates and make your remote IT onboarding process simple and interactive.
The 9-5 job slavery is long gone. Employees now have the flexibility to choose how they work. But organizations need to help them ease into their roles through clear company systems.
Remote onboarding or virtual onboarding is the process of integrating a new employee into a company and introducing them to the company culture and policies without ever meeting in-person.
Onboarding happens in multiple phases and can last up to 3 months depending on the complexity of the new employee's role.
There's a saying that if interviewing is courtship, IT onboarding is the first date. Hiring managers should strive to impress their hire and make them feel confident in their new job.
Companies can achieve this by giving them all the necessary access codes to their productivity tools, helping them set up their necessary accounts and devices, and making sure they experience no technical hiccups.
Basically everything they need actually to start working.
Virtual onboarding for a new hire must be done right, as it is important for employee retention. A study has shown that an effective onboarding process can result in higher retention and productivity on a new employee's first day.
Companies can improve their onboarding process by actively seeking feedback and through remote team management software.
There's a huge room for improvement as only 1 in 10 employees think their employer does a great job of employee onboarding. According to a Bamboo HR report, 33.37% of new hires leave their new companies within the first 6 months.
An IT onboarding checklist will ensure that you don't forget an important permission and that your employees don't wait hours before starting an important task.
According to Aberdeen, businesses that use pre-onboarding retain 81% of first-year new hires as employees. Providing a wholesome onboarding experience doesn't only depend on the onboarding process itself.
It also depends on how accessible and easy the orientation process is for your new employee. Here is an IT pre-onboarding checklist to prepare your new hire for an exciting company culture.
HR paperwork can be sent along with a welcome email from the hiring manager that includes the offer letter, new hire checklist, contract, and company policy documents. This can then be followed by a call with the hiring manager to review the forms, set expectations, and acquaint the employee with the process.
The IT manager can upload it to the company database or to the GroWrk dashboard to help the IT team set up everything the new employee would need. Some of the information that should be collected include:
Shop for all their equipment or device needs by using a third-party company like GroWrk that can deliver new devices or your current inventory to 150+ countries.
By maintaining a detailed catalog, you not only facilitate a smooth shopping experience for employees but also enhance overall visibility into your company's asset landscape, aiding in inventory management, maintenance, and strategic decision-making for future equipment investments.
Examples of this are:
Remote onboarding takes months and routine security training exercises shouldn't be carried out in a few days. With a quality onboarding program to plan routine security training exercises and onboarding material, companies can achieve effective onboarding.
During your new hire's first week, managers should ensure that the following security guidelines have been put in place:
Apart from having an IT Onboarding Checklist, a checklist should exist for workers leaving the organization.
An IT offboarding checklist would make company equipment recovery easy no matter if employees leave the organization on good or bad terms.
Although the HR department usually completes these tasks, the IT department also collects and manages physical and digital files on employees' devices.
Companies can outsource their whole IT onboarding process and offboarding responsibilities and necessary hardware to GroWrk. GroWrk can collect, store equipment, and provide inventory software for companies in 150+ countries.
An IT onboarding checklist is a must for companies who want to provide a successful onboarding experience for their remote workers. An IT onboarding checklist helps make onboarding important and assures new hires that they have made the right choice.
A good way to improve your IT onboarding experience is by partnering with GroWrk to provide IT solutions in onboarding, retrieving, and storage.
Grow remote with GroWrk. We provide and manage laptops, devices, other equipment, and services to remote teams in over 150 countries.