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How to send IT equipment to Ireland

Are you looking to send IT equipment to your remote teams in Ireland? No worries, GroWrk has got you covered! Whether it’s laptops, servers, or any other tech gear, we make cross-border IT Asset Management a breeze.


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At a glance

Ireland, strategically located on the edge of Europe, boasts a dynamic economy, world-class IT infrastructure, and a rapidly expanding tech market. Known for its strong tech ecosystem, Ireland is becoming a prime destination for global businesses seeking to leverage cost-effective solutions while maintaining high quality. The country offers a highly skilled workforce and favorable business conditions, making it an attractive location for innovation and growth.

CURRENCY

Euro (€)

OFFICIAL LANGUAGE

English

(Irish is also an official language but less commonly spoken)

TIME ZONE

Greenwich Mean Time (GMT)

Greenwich Mean Time (GMT) during winter; Irish Standard Time (IST) GMT+1 during daylight saving time

CUSTOMS DUTY ON ELECTRONICS

0-2% + 23% VAT

Typically 0-2% customs duties and 23% VAT, with possible exemptions for certain goods within the EU

SHIPPING LEAD TIME

1-3 days

(depending on location and shipping method)

IT OUTSOURCING MARKET

€4.8 billion

€4.8 billion in 2025, with continued growth driven by a strong tech talent pool and favorable business environment.

Overview of IT operations in Ireland

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Digital innovation leader: Ireland is killing it in terms of digital innovation. In 2025, over 1.9 million households are expected to have internet access, and industries like fintech, e-commerce, and tech startups are thriving. With private investments and government support, Ireland is a prime spot for businesses looking to grow their digital presence.

Advanced IT infrastructure: The country’s IT infrastructure is seriously impressive—think high-speed internet and a growing number of data centers. This makes Ireland a strategic hub for cloud computing, hosting services, and international businesses looking to expand their digital operations in Europe.

Sustainability focus: Ireland is all in on sustainability. The government is backing initiatives to reduce the tech sector’s carbon footprint, and businesses are encouraged to adopt eco-friendly IT solutions. It’s a win-win for innovation and the environment.

Skilled workforce: Thanks to a strong focus on tech education, Ireland has a talented pool of professionals in software development, cybersecurity, and systems administration. For businesses, that means access to a workforce that can drive growth and innovation.

Business-friendly environment: Ireland’s clear regulations, competitive tax policies, and strong data protection laws attract global tech companies. It’s a welcoming environment perfect for foreign investment and international partnerships.

Strong cybersecurity framework: Ireland is stepping up, as cyber threats rise. The country has robust cybersecurity laws and measures to protect digital systems, critical infrastructure, and user data.

Thriving tech ecosystem: Cities like Dublin and Cork are buzzing with innovation and entrepreneurship. The startup scene thrives thanks to venture capital, government incentives, and networking opportunities. Ireland is quickly becoming a hotspot for tech innovation and business growth.

 

Shipping IT equipment to Ireland: What you need to know

Customs regulations
  • Customs regulations: When shipping IT equipment to Ireland, it’s crucial to comply with the country’s customs regulations to ensure timely delivery. As Ireland is part of the EU, it adheres to the European Union’s customs procedures for imports, meaning that every shipment must meet specific standards for classification, documentation, and payment of relevant duties.
  • Irish Customs Authority: The Irish Revenue Commissioners manage the import process in Ireland. They ensure shipments comply with Irish and EU regulations, including customs declarations and payment of duties and taxes.
Duties and taxes
  • Customs duties: IT equipment such as laptops, tablets, and accessories typically face customs duties ranging from 0% to 2%, depending on the classification under the Harmonized System (HS) Codes. Accurate product classification is crucial to ensure that you do not overpay.
  • VAT: Ireland applies a VAT rate of 23% on most goods, including IT equipment. VAT is calculated on the total cost of the goods, including product cost, shipping, and duties. This VAT must be paid before customs clearance.
  • VAT exemptions: Typically, IT equipment is not exempt from VAT, though specific products such as energy-efficient or medical devices may qualify for exemptions under certain conditions.
Required documentation
  • Commercial Invoice: Detailing the goods’ value and description.
  • Packing List: Lists shipment contents, including quantities and packaging details.
  • Bill of Lading (BOL): Shipping confirmation document.
  • Customs Declaration Form: Necessary for non-EU imports.
  • Certificate of Origin: May be required to verify the origin of the goods.
  • Import License: Required for restricted items (e.g., military equipment or sensitive technologies).
Import restrictions
  • Export control regulations: Items like encryption software or military-grade tech may require export licenses. Be sure to get the necessary permits.
  • WEEE regulations: Under the EU’s Waste Electrical and Electronic Equipment (WEEE) directive, Ireland mandates proper e-waste recycling, including used or refurbished IT equipment.
  • Battery regulations: IT equipment containing lithium-ion batteries must comply with specific shipping requirements, including appropriate packaging, labeling, and restrictions on the number of batteries per shipment.
New vs. Used equipment
  • New IT equipment: Shipping new IT products is relatively straightforward. VAT (23%) and customs duties (0-5%) are applied based on the product’s type and value. To avoid issues, ensure you declare the total value, including shipping costs.
  • Used or refurbished equipment: Used IT equipment must comply with WEEE regulations. You’ll need proper documentation for recycling and proof of participation in certified recycling programs, especially for older devices.
Customs clearance process
  • Customs declarations: Shipments from both EU and non-EU countries must undergo customs declarations. The shipper or a customs broker can handle this.
  • Customs clearance: Once your shipment arrives in Ireland, it must be cleared through customs before delivery. This includes submitting the necessary paperwork and paying applicable duties and taxes.
Penalties or fines for non-compliance
  • Fines: Non-compliance with recycling regulations could lead to fines ranging from €1,100 to €11,000. Misdeclaration or mishandling of IT equipment could also result in financial penalties.
  • Legal consequences: Mishandling equipment, especially devices containing sensitive data, could result in severe legal action. Violating data protection laws (such as GDPR) could lead to fines up to €20 million or 4% of global turnover, whichever is higher.
  • Environmental impact: Improper e-waste disposal can also lead to significant fines due to Ireland’s strict environmental regulations.

Checklist for sending laptops to Ireland

When shipping laptops to Ireland, following a few best practices is important to ensure the process goes smoothly and your equipment arrives safely and on time. Here are some helpful shipping tips:

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  • Checklist Select trusted couriers: Choose reliable couriers such as GroWrk, DHL, UPS, FedEx, or An Post (Ireland’s national postal service) for international shipping. These carriers provide tracking services and are familiar with Irish customs and logistics procedures.
  • ChecklistCheck service levels: Select the appropriate shipping option based on urgency. Express shipping (1-5 days) for high-priority deliveries. Standard shipping (5-10 days) for cost-effective options.
  • ChecklistUse high-quality packaging: Secure laptops with sturdy, padded boxes and protective materials like bubble wrap, foam inserts, or air cushions to prevent damage during transit.
  • Checklist Disassemble where possible: If shipping accessories like chargers, docking stations, or monitors, package them separately to prevent damage. Remove detachable components if applicable.
  • Checklist Label clearly: Ensure the recipient’s name, address, and contact details are correctly labeled. Mark the package as "fragile" to encourage careful handling.
  • Checklist Accurate product descriptions: On the commercial invoice, provide a detailed and accurate description of the laptop, including its brand, model, and serial number. Inaccurate descriptions may cause customs delays.
  • Checklist Value declaration: Declare the correct value of the laptop to avoid under- or over-declaring, which could lead to customs inspections or fines. The declared value determines any applicable duties and taxes.
  • Checklist Customs declarations: Since Ireland is in the EU, shipments from within the EU do not require customs clearance. However, for shipments from outside the EU, include: EU Single Administrative Document (SAD), commercial invoice, and packing list
  • ChecklistProof of origin: If applicable, include a certificate of origin to determine eligibility for preferential trade agreements, which may reduce duties.
  • Checklist Understand import duties & taxes: Laptops are duty-free under EU rules but are subject to 23% VAT on the CIF value (Cost + Insurance + Freight).Checklist
  • ChecklistPre-pay duties and taxes: Some couriers allow for pre-paid duties and taxes to simplify customs clearance and prevent the recipient from facing unexpected charges upon arrival.
  • Checklist Protect against loss or damage: Consider purchasing shipping insurance for high-value laptops to protect against loss, theft, or damage during transit.
  • Checklist Compliance with Irish regulations: Ensure compliance with EU electronic safety standards, including CE marking, WEEE (Waste Electrical and Electronic Equipment), and RoHS (Restriction of Hazardous Substances) regulations before shipping.
  • Checklist Use tracking tools: Major couriers provide real-time tracking—monitor shipments closely to anticipate customs clearance updates and delivery progress.
  • Checklist Stay in touch with the recipient: Notify the recipient about the expected delivery timeline, tracking updates, and any customs-related requirements to avoid delays.
  • Checklist Expect weather and seasonal delays: Plan for delays during stormy weather, public holidays, Black Friday, or the Christmas season, when volumes increase significantly.
  • Checklist Irish domestic delivery options: For final delivery, consider local providers such as An Post, DPD Ireland, Fastway, or GLS Ireland to ensure reliable and efficient delivery across the country.

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Average cost of IT Equipment in Ireland

Laptops (Business Grade):

  • Mid-range: €1,200 - €2,700
  • High-end: €2,700 - €5,400
    High-end models such as Apple MacBook Pro, Dell XPS, and Lenovo ThinkPad are priced on the higher end.​

Monitors (Business Grade):
  • Standard: €350 - €700
  • Ultrawide/4K: €900 - €1,800
    Monitors from trusted brands like Dell, Samsung, and LG typically range within these prices, with 4K or ultrawide models costing more.​

Desktops (Business Grade):
  • Standard Desktop PC: €1,200 - €4,000
  • Workstation Desktop (for high-performance tasks):  €4,000 - €9,000+
    Prices depend on the brand and specifications, with options from HP, Lenovo, and Apple among the most common.​

Printers (Laser):
  • Standard Office Printers: €350 - €1,200
  • High-Volume Printers: €1,500 - €4,000
    Leading brands such as HP, Canon, and Brother offer a wide range of models for office environments.

Public holidays & IT work hours to plan your shipment

  • Key public holidays in Ireland:

    1. New Year's Day – January 1
    2. St. Patrick's Day – March 17
    3. Easter Sunday – Date varies (typically April)
    4. Easter Monday – The Monday after Easter Sunday
    5. May Day (Labour Day) – First Monday in May
    6. June Bank Holiday – First Monday in June
    7. August Bank Holiday – First Monday in August
    8. Ireland's National Day (Assumption of the Virgin Mary) – August 15
    9. All Saints' Day – November 1
    10. Christmas Day – December 25
    11. St. Stephen's Day (Boxing Day) – December 26

     

     

Typical work hours for IT professionals

  • Standard workweek
    • The standard workweek in Ireland is typically 40 hours, with employees generally working from 9:00 AM to 6:00 PM, Monday through Friday.
    • Many businesses, particularly in the IT industry, offer flexible working hours, allowing employees to adjust their start and finish times, as long as the total hours worked meet the required weekly quota.
    • Remote work is also increasingly common, especially after the rise in flexible working arrangements.

  • Overtime
    • Employment contracts generally govern overtime in Ireland and can vary from company to company. When overtime is necessary, employees are entitled to compensation through additional pay or time off in lieu.
    • The standard overtime pay is usually 1.5 times the regular hourly wage, though some industries or companies may offer higher rates, particularly for work on weekends or public holidays.

  • Public holiday work
    • Ireland observes several public holidays throughout the year, such as New Year's Day, St. Patrick’s Day, Easter Monday, Christmas Day, and others. On these days, many IT professionals enjoy time off, with businesses and offices often closing or operating with reduced hours.
    • If an employee is required to work on a public holiday, they are typically compensated with either premium holiday pay or additional time off, which can be taken later. This ensures that employees working on public holidays are fairly compensated for their time.

 

 

What to consider when retrieving IT equipment from employees in Ireland

Local delivery and logistics services
  • GroWrk: GroWrk offers global logistics solutions, providing a secure and timely process for retrieving IT equipment in Ireland. They work with leading shipping providers and ensure compliance with local regulations. GroWrk also offers real-time tracking, manages the entire logistics process, and gives businesses confidence that their IT assets, including laptops, monitors, and other equipment, are returned safely.
    DHL Express Ireland: DHL offers excellent domestic shipping services in Ireland, with a reputation for quick, reliable, and secure deliveries. Whether you need next-day or same-day delivery, DHL has you covered. They also offer real-time tracking, so you can monitor your shipments every step of the way, giving you peace of mind that your IT equipment is in safe hands.
    UPS Ireland: UPS provides standard and expedited services within Ireland and is known for its extensive shipping network. It ensures secure packaging and offers reliable tracking options, making it great for returning valuable IT equipment. Its services are particularly suited for businesses that need prompt deliveries without compromising on security.
    An Post: An Post, Ireland's national postal service, provides efficient and secure parcel delivery nationwide. While they offer more traditional services, they also have convenient tracking options for your IT equipment. An Post can be an affordable, trusted solution for getting your devices back safely, whether from urban or rural areas.
    Fastway Couriers: Fastway is a popular courier service in Ireland that is known for its fast and reliable delivery options. They offer real-time tracking and flexible delivery schedules, making them a great choice for retrieving IT equipment. Fastway’s services cater well to businesses looking for a local, cost-effective solution with a strong focus on customer satisfaction.
Inventory management
  • Update asset records: As IT equipment is retrieved, update your inventory management system to reflect the return of assets. This allows for accurate tracking and reporting of company property.
  • Use barcodes/asset tags: If possible, use barcode labels or RFID tags for easy identification and tracking of returned assets.
Logistics challenges for remote locations

Shipping IT equipment to more remote locations in Ireland can bring a few logistical challenges, mainly due to varying infrastructure and access to transport networks. Here are a few things to keep in mind when shipping to less accessible areas:

  • Longer delivery times: Deliveries to remote parts of Ireland can take longer. This is because areas with fewer local hubs and less frequent shipping routes may experience delays.
  • Higher shipping costs: Shipping to rural or isolated areas often comes with higher costs. The extra distance, fewer delivery options, and special handling required for these locations contribute to the increased expense.
  • Limited service availability: Not every logistics provider covers all areas in Ireland; in some cases, those that do may have less frequent delivery schedules. This can make it trickier to ensure timely shipments.
  • Customs and regulatory hurdles: While Ireland is part of the EU, some remote areas might have unique local regulations or additional clearance steps to follow. Be prepared to handle any extra paperwork or compliance requirements to avoid delays.
  • Lack of tracking updates: For shipments heading to isolated regions, tracking updates might not be as frequent or sometimes unavailable. This can make it harder to monitor the status of your delivery in real time.
Equipment agreement with employees
  • Ownership and usage: Clearly state that the equipment is the company's property and is to be used exclusively for work-related tasks.
  • Maintenance and care: Outline the employee's duty to maintain the equipment in good condition, including guidelines for regular upkeep and proper handling.
  • Data security: Specify protocols for data protection, emphasizing the importance of safeguarding sensitive information and adhering to company security policies.
  • Return procedures: Define the process for returning equipment upon termination or when it's no longer needed, including timelines and the conditions in which items should be returned.
  • Liability for damage or loss: Detail the consequences for damage beyond normal wear and tear or failure to return equipment, which may include financial responsibility or other disciplinary actions.

How to dispose of IT equipment in Ireland

Data wiping

  • Data wiping: To ensure sensitive data is securely erased, use certified software to completely wipe data from hard drives, SSDs, and other storage devices. This step is crucial to protect confidential information from being recovered by unauthorized individuals.
  • Shredding and destruction: Physical destruction of storage devices is the most secure option for higher-security needs. This can include methods like shredding or other forms of destruction that make it impossible to recover any data.

WEEE compliance (Waste Electrical and Electronic Equipment Directive)

  • Certified e-waste disposal: To comply with Ireland's environmental regulations, it’s important to use certified e-waste disposal services that comply with the EU's WEEE Directive. These services handle the safe dismantling of equipment and ensure hazardous materials such as batteries and mercury are disposed of correctly.
  • Recycling centers: Smaller electronics can usually be dropped off at designated recycling centers, while larger items like servers or bulk office equipment may require specialized disposal services.

Repurposing IT equipment

  • Donation to charitable organizations: If your IT equipment is still in good working condition, consider donating it to schools, charities, or non-profit organizations. Many organizations in Italy would benefit from functional tech equipment donations, allowing you to give your old devices a second life while supporting a good cause.
  • Internal repurposing: Companies that frequently upgrade their IT systems can reuse older devices for non-critical tasks or distribute them to departments with lower technology needs.

Manufacturer take-back programs

Many tech manufacturers in Ireland offer take-back programs for old devices. These programs allow you to return your old equipment to the manufacturer for recycling or repurposing, ensuring responsible disposal while making it easier to stay compliant with environmental regulations.

Certified e-waste recycling providers

When choosing a disposal service, it’s essential to go with a certified provider—one that’s approved by the Environmental Protection Agency (EPA) or another recognized authority. A certified e-waste recycler will not only ensure your equipment is disposed of properly. Still, it can also provide you with documentation, such as certificates of destruction or recycling, so you can prove you followed the correct procedures.

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Local IT Outsourcing Solutions in Ireland

You can streamline your IT logistics and asset management with GroWrk’s comprehensive global solution. Whether it’s shipping equipment or managing IT assets across multiple regions, GroWrk helps you stay compliant and efficient, every step of the way. Here’s why GroWrk is the ideal partner for managing your IT assets in Ireland:

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1. Wide global coverage

At GroWrk, we offer seamless IT outsourcing across 150+ countries, including Ireland. Our local market expertise ensures that your teams benefit from tailored solutions that align with Irish regulations and best practices, so you can rest easy knowing everything is in good hands.
2. End-to-end asset management

We take care of everything from procurement to disposal, managing your IT assets throughout their entire lifecycle. With us handling your equipment, your team can focus on what matters most—growing the business—while we manage your IT infrastructure in Ireland.
3. Intuitive platform for easy deployment

Our user-friendly platform simplifies asset deployment, tracking, and shipping in Ireland. With all aspects of IT asset management in one place, we eliminate logistical headaches, ensuring your operations run smoothly and efficiently.
4. Smooth delivery and equipment retrieval

From fast and secure delivery of laptops to employees across Ireland to quick returns when staff members leave, GroWrk makes the process stress-free. We handle all the details so you don’t have to worry about a thing.
5. Compliance with Irish import regulations

We ensure that your IT equipment shipment follows all Irish import regulations, including VAT, customs, and taxes. With GroWrk, your equipment will always be delivered on time, without costly delays or compliance issues.
6. Efficient repairs and maintenance

Keep your devices in top shape with our repair and maintenance services. With quick fixes, we minimize downtime so your teams in Ireland stay productive and focused on their work.
7. 24/7 Support for peace of mind

Our dedicated support team is always available to assist with any asset management, logistics, or shipping questions. No matter the time, GroWrk is ready to support your IT operations in Ireland.

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